Outlined below are specific instructions for submitting research protocols involving human subjects to Georgia Tech's Central IRB and the GSU - GT CABI IRB for review. Requirements differ depending on your GT status (i.e., faculty members, student, administrative assistant), so review these items carefully to identify the requirements that apply to you. When you are ready to begin the process, go to our submission portal to create and submit a study. If you have questions, contact the IRB office.
Frequently Asked Questions
I am a Georgia Tech faculty or staff member. How do I submit a protocol for review?
To access Cayuse -Human Ethics, log in with your campus-wide GT Account. For help with your GT Account, contact the Office of Information Technology (OIT).
After entering your username and password, your “Home” page will appear. Select “Create a New Study" and then in the new study details, select "Create an Initial Submission."
Be sure to respond to all questions and upload all required documents. These include study protocol, dissertation, consent forms, any advertisements, all survey instruments, interview questions, etc. If your research is funded, you will also need to upload the statement of work or project description from the proposal grant or contract. Consent document templates are available on the ORIA website.
When you have completed all sections of the application and are ready to submit, select the “Complete Submission” then select the "Certify Submission" option. This will move the submission forward to the Department Chairs for sign-off prior to the submission being reviewed by the IRB.
I am a Georgia Tech student. How do I submit an application?
Follow the directions above to begin a new study and initial submission. Identify your advisor as the "Principal Investigator" and yourself as a "Co-Investigator." When you have completed all sections of the application and are ready to submit, select the “Complete Submission." The completed application must be reviewed and approved by the PI. The PI will then select the "Certify Submission" option. This will move the submission forward to the Department Chairs for sign-off prior to the submission being reviewed by the IRB.
I am a staff member (such as administrative assistants with admin access to the protocol). How do I prepare an application for a Principal Investigator?
Follow the directions above to begin a new study and initial submission. When you have completed all sections of the application and are ready to submit, select the “Complete Submission." The completed application must be reviewed and approved by the PI. The PI will then select the "Certify Submission" option. This will move the submission forward to the Department Chairs for sign-off prior to the submission being reviewed by the IRB.
I am not an employee or student at Georgia Tech. How do I submit an application?
Contact the Office of Research Integrity Assurance for a determination as to whether Georgia Tech is engaged in your proposed research. You will be advised on a case-by-case basis.
I am a Department Chair, Dean, or Director. How do I sign off on a protocol application that has been forwarded for my signoff and submission to the IRB for review?
If you have received an email asking you to sign off on an application, you can either click on the protocol link in the email or sign in to the submission portal.
You will navigate through the Dashboard and find the submission referenced. Once the submission has been opened and reviewed, you will select Approve or Reject. This will either move the submission forward to the IRB for review or send the submission back to the study team for revisions.
Protocols awaiting your review are also accessible from the submission portal Dashboard/Home page.
How do I submit an modification to an approved study?
Prior to implementing any changes to a study, a modification must be submitted and approved by the IRB. To modify an existing protocol, select the pertinent study, then select "New Submission" - "Modification" from the drop down menu. Complete and submit the modification via the submission portal.
Please note:
All personnel being added to a protocol must complete Human Subjects Training before being approved. For information on required training, visit IRB Required Training.
Important items to remember when submitting a modification:
Answer all applicable sections of the form.
Include a justification for the modification.
Upload all documents that accompany the modification, such as consent forms, ads, etc.
How do I submit a "Request for Renewal When the Study Is About to Expire?"
Expiration notices are automatically emailed by the submission portal to Principal Investigators 60 days and 30 days prior to expiration of a study approval period. If the study will continue, a request for Renewal must be submitted via the submission portal.
From the protocol, select "New Submission - Renewal" from the dropdown menu. Complete and submit the Renewal form.
If you want continuing approval of the study, you must upload the consent forms, even if you uploaded these same forms in the initial application.